FACILITY CONDITION ASSESSMENT
One of the many services MMA provides is a facility condition assessment. Facility condition assessment is an analysis of the condition of a facility in terms of age, design, construction methods, and materials. MMA performs a full building survey and compiles a detailed report of the building condition, highlighting maintenance issues and assessing the condition for all building components. Fees and report timeframe may vary depending on building size, complexity, or number of buildings.
The first step towards any school renovation, addition, or replacement project is gaining an understanding of the current building condition. The survey can be conducted for one building, an entire school campus, and anywhere in between. At a typical base fee of $4,000 per building (final fee may vary based on size, complexity, and number of buildings), we perform a full on-site survey, interview key maintenance staff, and review any building drawings or maintenance records to get a solid understanding of each building. We present our findings and recommendations in a report to help give you the information and tools you need to make informed decisions about your facilities. There are a few industry-specific terms and concepts to learn in order to get the most from this report, which are defined on the next page.
CURRENT REPLACEMENT VALUE
DEFERRED MAINTENANCE BACKLOG (DMB)
ANNUAL COST TO MAINTAIN
DEFERRED MAINTENANCE BACKLOG EXCESS (DMB EXCESS)
DMB Excess represents the amount necessary to reduce the building’s FCI
down to 5%, therefore in “Good” condition. For buildings with an FCI under
5%, the DMB Excess is $0. This is often a more realistic and practical financial
target than seeking to reduce FCI down to 0%.
0 / 10 = Not accessible at all 1-5 / 10 = Accessibility efforts made but are lacking or not compliant 6-9 / 10 = Some accessibility provided, but is not ideal 10 / 10 = Full accessibility provided
FACILITY CONDITION INDEX (FCI)
This Facility Condition Assessment is intended to identify both broad-stroke and specific deficiencies present in each building, providing the school district a clear picture of their facility budgetary forecast. This tool can help districts identify any shortfalls in annual maintenance funding, determine capital improvement needs, and prioritize items of concern throughout the district.
To generate a Facility Condition Assessment, a team led by one of our Senior
Architects will perform a full survey on site at each building selected, ideally
with the knowledgable maintenance staff or facilities director to provide
additional insight into the building’s history and performance issues. We
will review any existing construction drawings, renovation drawings, or
maintenance records made available.
Using nationally accepted techniques and industry standards, the buildings
are separated into distinct building components. Each component is assigned
a percentage of the building Current Replacement Value (CRV), such that the
sum of the components equaled the full replacement value. Depending on the
nature and severity of deficiencies in each category, the dollar value of the
Deferred Maintenance is calculated.
SAMPLE SCHOOL DISTRICT
• Built up roof in poor condition and in need of replacement. Does not pitch to drains.
• Single glazed aluminum windows in poor condition. Full replacement needed.
• Selective repointing and brick stitching needed at exterior brick wall of 1960 building.
• Storefront at main entry in good condition. Sealant needs replacing.
• Suspected asbestos floor tile in 1960 building has become brittle and is failing.
• Water leakage and wall damage above exterior doors at all three side exit locations.
• Granite side entry stairs and stoop are failing. Treads are sinking in dangerously.
• Effluorescence at brick parapets indicative of water infiltration. New coping stones needed.
• No wheelchair access to auditorium stage. Incline lift recommended.
• Recently installed rooftop air handling units with new DDC controls in good condition.
• Room signage is not fully accessible – does not have braille and is mounted too high.
Attached here is the supporting documentation for a fictional example project, Washington Elementary School, which correlates to the previous pages to give a sense of interconnectivity running throughout the report.